Wednesday, January 22, 2014

SharePoint Online 2013 Site Assets - Site Collection Features - 1 of 3

Once you start working with SharePoint, you start creating sites, enabling features and adding some site contents based on the templates. By default each site template comes with a pre-defined set of site features as well as site contents as lists and libraries.

If you don't want what is in the default Site Template, you probably are going to try a few different Site Template based on the description provided by Microsoft SharePoint team. After giving a try to couple of them then you'll probably give up and create either a "Team Site" to customize or start with a "Blank Site" and add whichever content you'd like.

However knowing which site templates comes with what components, I believe will make your lives easier because even "Blank Site" template has some limitations and for most of the cases a "Team Site" template is not a preferred way to start.

I took the liberty and created an inventory, as you will find for the all default OOTB (Out Of The Box) site templates and their associated "Site Collection Features", "Site Features" and default Lists and Libraries along with available "Apps" to each one of them.

I have compiled them in three blog posts. These are:
  1. Site Collection Features
  2. Site Features
  3. Lists, Libraries and Apps
In this blog post - first one of the series of three, I would like to show you the Site Collection Features come activated for each  Site Template. Please click the following image for larger size.























At this point I also would like to give you a list of all Site Collection Features, their description and their related features or services. You can also find this table at Microsoft's web site: http://office.microsoft.com/en-ca/office365-sharepoint-online-enterprise-help/enable-or-disable-site-collection-features-HA102772720.aspx


Feature Name
Description Related feature or service
Aggregated Business Calendar Displays multiple business calendars in an overlay alongside Exchange and SharePoint calendars. None
Content Type Syndication Hub Specifies an existing site as the Enterprise Metadata Hub and adds functionality to the site that is implemented through the Enterprise Metadata Shared Services Application. None
Cross-Farm Site Permissions Allows internal SharePoint applications to access websites across farms. None
Custom Site Collection Help Creates a Help library that can be used to store custom help for a site collection. None
Disposition Approval Workflow Manages document expiration and retention by allowing users to decide whether to retain or delete expired documents. Workflow feature
Document ID Service Assigns unique, readable document IDs to documents in the site collection which can be used to retrieve items independent of their current location and helps manage and track information. Enables the Document ID Web Part
Document Sets Provides the content types required for creating and using Document Sets which can be used to manage multiple documents as a single entity. Each Document Set has its own version history, workflow, and shared metadata while each content item retains its own specific version history, workflow, and metadata. None
Duet End User Help Collection Enables the Duet End User Help Collection. None
Duet Enterprise Reports Content Types Defines the fields and content types that will be used by Duet Enterprise Reports. None
In Place Records Management Enables the definition and declaration of records in-place. Instead of managing records in an archive, you can use in-place records management to manage records in the same document repository as active documents. When you declare that a document is a record, it remains in the same location, but it is managed as a record. You can decide what actions cause an active document to become a record, restrict who can perform records-related operations, restrict what actions users can perform on records, and specify a retention policy for active documents. None
Library and Folder Based Retention Allows list administrators to override content type retention schedules and set schedules on lists, libraries, and folders None
Limited-access user permission lockdown mode When enabled, permissions for users with “limited access” permissions, such as Anonymous Users, are reduced, preventing access to Application pages including item properties or list views. Additionally, if a document, folder, or library has unique permissions, those users will not be able to:
Use the drag and drop feature to upload documents
Browse to the affected folder
Use the Shared with feature
Open documents in the Office client
Some callout features on documents and folders will not render as expected.
Open Documents in Client Applications by Default Configures links to documents so they open in client applications instead of in the browser by default. None
Project Server Approval Content Type Used by the Project Server Approval workflow. Microsoft Project Server 2013
Project Web App Ribbon Enables the ribbon controls for Project Web App pages. Microsoft Project Server 2013
Project Application Service
Project Web App Settings Project Web App Project Management (PMO) settings. Microsoft Project Server 2013
Project Application Service
Publishing Approval Workflow Routes a page for approval. Approvers can approve or reject the page, reassign the approval task, or request changes to the page. This workflow can be edited in SharePoint Designer. None
Reporting Creates reports about information collected in SharePoint Online. None
Reports and Data Search Support Provides content types, site columns, and library templates required to support Reports and Data Search in the Enterprise Search Center. None
Sample Proposal Adds the sample workflow for Project Server. Microsoft Project Server 2013
Project Application Service
Search Engine Sitemap Automatically generating a search engine sitemap containing all valid URLs in a SharePoint website on a recurring basis which can be used to improve search engine optimization. Anonymous access must be enabled
Search Server Web Parts and Templates Enables the following Search Server Web Parts: See Web Part List
Advanced Search Box
Dual Chinese Search
People Refinement Panel
People Search Box
People Search Core Results
Related Queries
Refinement Panel
Search Action Links
Search Best Bets
Search Statistics
Federated Results
Top Federated Results
SharePoint 2007 Workflows Enables an aggregated set of out-of-box workflow features provide by SharePoint 2007. None
SharePoint Server Enterprise Site Collection features Enables the following services: Applies only to the SharePoint Server Enterprise License
InfoPath Forms Services
Visio Services
Access Services
Excel Services
SharePoint Server Publishing Infrastructure Enables a set of Web Content Management functionality such as Team Sites and Public-facing websites. This includes centralized libraries, content types, master pages, and page layouts. Enables page scheduling and other publishing functionality for a site collection. None
SharePoint Server Standard Site Collection features Enables the following services: Applies only to the SharePoint Server Standard License
User Profile Service
Search Service
Site Policy Allows site collection administrators to define retention schedules that apply to a site and all of its content. None
Three-state workflow Enables the workflow that is used to track items in a list. None
Video and Rich Media Provides libraries, content types, and Web Parts for storing, managing, and viewing rich media assets like images, sound clips, and videos. None
Workflows Enables an aggregated set of out-of-box workflow features. None
    In the second blog post of the series of three you will find the default Site Features activated by each Site Template.
     

1 comment:


  1. Good Post! Thank you so much for sharing this pretty post, it was so good to read and useful to improve my knowledge as updated one, keep blogging

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